Shop Administrator

Key Responsibilities

• Invoicing & Purchase Orders: Process all invoices and purchase orders for shop materials, equipment, and rolling stock/vehicles.
• Inventory Management: Maintain accurate shop inventory levels and monitor supply needs.
• Repair Orders: Process all repair orders accurately and in a timely manner.
• Financial Tracking: Maintain expense records related to installations, containers, and rolling stock.
• Administrative & Accounting Support: Assist with Accounts Payable (A/P) tasks and handle incoming telephone calls in a professional, courteous manner.
• General Duties: Perform other job-related administrative tasks as assigned by management.

Qualifications & Requirements

• Education: High school diploma or general education degree (GED) required.
• Skills: Strong organizational skills, accurate data entry abilities, and basic computer proficiency.
• Preferred Systems: Familiarity with JD Edwards / AS400, I-PAK, and/or TMW systems is strongly desired.

Working Conditions & Physical Demands

• Physical Demands: Sitting, standing, walking, talking, hearing, and using hands/fingers to handle materials. Close vision capability with the ability to adjust focus.
• Work Environment: Primary office setting (seated at a computer terminal ~90–95% of the time) within a moderate noise environment.