Part Time Administrative Assistant

Summary

The Administrative Assistant will provide essential administrative support to the branch, including handling company communications, preparing reports, managing correspondence, and maintaining and organizing files. This role also involves delivering exceptional customer service to both internal and external clients. The successful candidate will be responsible for answering incoming calls, filing documents, processing incoming mail, and managing billing tasks.

This part-time role is based at the Kelowna GFL office. A minimum of two days per week in-office is required, one of which must be Friday.

Specific Duties and Responsibilities

• Answer incoming phone calls and respond to questions and inquiries.

• Maintain working files as required for area personnel and all levels of branch management.

• Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. 

• Excel data entry.

• Manage and complete billing tasks as needed. 

• Understand Company safety policy and maintain safety records for the division as required.

• Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.

• Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.

• Perform other duties and responsibilities as required.

Requirements

• High School Diploma or GED required.

• 1-2 years’ experience in an administrative capacity would be preferred. 

Knowledge, Skills and Abilities

• Experience with Google Suite i.e. Sheets, Gmail, and Docs would be an asset.

• Strong verbal and written communication skills to interact effectively with internal teams, clients, and stakeholders.

• Ensuring accuracy in tasks like data entry, document preparation, and correspondence.