Jr. Project Coordinator, Emergency Response

The Jr. Project Coordinator will work closely with an extended team to ensure the success of countless projects through strong communication and effective support in the successful execution of the complex jobs required by our clients. The Jr. Project Coordinator provides full administrative and customer service along with internal team support for the Emergency Response Division. Additionally, this role is responsible for daily interaction with employees regarding project details, such as; front-line project & logistical support and other administrative needs that impact the Emergency Response Division.

Job Duties

• Provide daily administrative support and document control to our Emergency Response Division.
• Liaise with various divisions, project partners and team members regarding administrative and logistical matters.
• Ensure full understanding of customer/client contracts and monitor departmental compliance.
• Full understanding of key project activities, timelines for completion, quality of work, cost estimating and billing.
• Provide customer/client with any information requested.
• Follow-up and investigate required and/or missing project documentation.
• Perform fully detailed document control based on project contracts.
• Review sub-contractor agreements, documentation, and invoices.
• Provide professional project reports to customers/clients upon project completion or as required.
• Coordinate purchase orders required by the customer/client, in order to initiate billing.
• Assist with scoping and quoting job requests
• Be comfortable wearing standard GFL required PPE and being in the field to support projects
• Organize and manage internal training certificates.
• Assist with coordination of large and long-term projects.
• Follow all established organizational policies and procedures.
• Support the vision and values of the organization.
• Perform work in a safe manner, so as not to endanger oneself or others.
• Participate in team/staff meetings when required.
• Perform other duties as assigned.

Knowledge, Skills and Competencies:

• Preferred post-secondary education, college / university degree preferably in a related area of study,
• Project Management, Engineering, Business, Administration
• Minimum 2 years of experience working in a corporate environment in a Project Coordinator/Administrative role or comparable experience.
• Construction, engineering, estimating work experience an asset.
• Strong communication skills (both verbal and written).
• Demonstrated excellence within an administrative role with extreme attention to detail and accuracy.
• Excellent customer service skills, both over the phone, in-person, and through email.
• Ability to multi-task while balancing several work projects at the same time.
• Reliable and trustworthy, with a strong awareness of confidentiality within the workplace.
• Extremely organized in his/her approach to document control and administrative functions.
• Must be a highly motivated, service minded and team-oriented individual.
• Must be flexible and willing to perform other duties as required
• Ability to work under pressure and in a fast-paced environment
• Valid G Class license and be able to drive GFL owned vehicles.

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