Fleet Administrator

GFL Environmental is seeking a detail-oriented Fleet Administrator  to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and Manitoba. Reporting directly to the Area Fleet Director, you will serve as a key administrative anchor for our regional fleet, managing inventory controls, driving warranty cost recovery, handling asset logistics, and maintaining system integrity across our fleet management software.

Why GFL:

• Competitive Pay: Individual pay is determined by responsibilities, experience, and location. 
• Comprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family. 
• Retirement Savings: Company-matching RRSP/DPSP program to secure your financial future. 
• Modern Fleet & Gear: Work out of safe, modern facilities with well-maintained trucks, new equipment, and industry-leading tools. 
• Nationwide Career Growth: Clear pathways for advancement across GFL’s growing national network. 
• Employee Support: Full access to our confidential Employee Assistance Program (EAP). 
• Green for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives. 

Key Responsibilities

• Fleet Administration & Reporting: 
  • Support Area Fleet Director and M5 Manager with administrative tasks such as required (asset transfers, data entry, new unit asset surveys)
  • Perform administrative functions such as asset transfers, cost recording and reporting functions as directed
  • Process, track, and document cross-branch and cross-provincial equipment transfers to maintain accurate regional asset registers.
  • Act as a central administrative resource for shop foremen, mechanics, and operational leaders across BC, AB, SK, and MB.

• Inventory & PO Management: 
  • Oversee parts inventory controls
  • Provide weekly review of current valuation versus desired min/max
  • Work with systems (M5 Manager) to review weekly reserve parts audits
  • Assess and track open PO volume and audit shop purchasing against regional budgets.
  • Provide support to (M5 Manager) as needed to ensure compliance with audit procedures for all inventory locations in Western Canada

• Warranty Cost Recovery: 
  • Support the Area Fleet Director and Warranty Manager to help identify, compile, and record warranty claims within the fleet system to maximize manufacturer cost recovery across all Western Canada assets.
  • Process warranty claims with vendors for cash reimbursement
  • Assist branch locations with warranty claims as required.
  • Review weekly warranty progress and provide recommendations for continuous improvement

Qualifications

• 2–5 years of experience in fleet administration, warranty administration, heavy equipment shop operations, or industrial inventory control.
• Hands-on proficiency with heavy-duty fleet management software 
• Strong working knowledge of purchase order processing, parts inventory management, and vendor warranty claim procedures.
• High attention to detail with strong data entry accuracy and analytical skills.
• Proven ability to collaborate remotely across multiple provinces and operational sites.

At GFL our goal is to invest in our people and provide opportunities to grow, for life! 

• Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE! 
• We offer a competitive benefits plan, including RRSP match, orthodontics and vision coverage 
• With 20,000+ employees across North America, we offer a dynamic set of career opportunities, locations and growth! 
• We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project 
• We believe investing in the future is the right investment, our first fully electric truck is now in operation! 
• GFL is traded on the NYSE & the TSX – search “GFL” to see our stock performance.  

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